Document Rejections

It is the duty of the Hancock County Recorder to record documents which comply with Indiana Code (IC). The following list represents a few common reasons a document may be rejected:

  • Notary missing or incomplete/Seal Missing (IC 36-2-11-16) (Please see Secretary of State's website regarding notary requirements)
  • Missing or Incorrect Recording Fee (IC 36-2-7-10)
  • Prepared by Statement Missing (IC 36-2-11-15)
  • Social Security Affirmation Statement Missing (IC 36-2-11-15)
  • Document not legible or does not meet margin space requirement [2 inch space at top and bottom of document] (IC 36-2-11-16 and IC 36-2-11-16.5)
  • A Deed might also be rejected based on the above captioned list, as well as, the following (IC 36-2-11)
  • The Grantor or Grantee missing
  • Auditor's transfer stamp and Assessor's sales disclosure stamp
  • Legal description missing/incomplete
  • Instrument number of the Power of Attorney

Generally speaking, signatures are to be original with the typed or printed name beneath or beside the signature. Further, the name(s) in a document should be consistent throughout the document.

Please note: a self-addressed postage-paid envelope should be included for a document to be returned. In addition, for a document to be forwarded to a third-party, a self-addressed postage-paid envelope will be required.